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FMM708 Digital Facilities Management UITM Assignment Answer Malaysia

The course FMM708 Digital Facilities Management at UITM in Malaysia focuses on the integration of computer, information, and communication technologies to enhance facility management and maintenance practices. Students will learn about various facilities management programs and information technology tools, including Building Information Modeling (BIM), spreadsheets, data-based packages, and communication software.

The FMM708 course covers industry-specific topics such as space planning, estimating, project planning, job costing, asset monitoring, and information management. Students will analyze and compare different approaches to facilities management, with a particular emphasis on leveraging digital technologies for improved outcomes.

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Assignment Activity 1: Demonstrate management of project using computer aided facilities management system (CAFM) in Facilities Management including method of designing and utilising simple database.

To effectively manage a project in Facilities Management using a Computer-Aided Facilities Management system (CAFM), it is crucial to understand the principles of CAFM and how to design and utilize a simple database. Here are the key steps involved in this process:

  • Understand the Project Requirements: Begin by understanding the specific requirements of the project. This could include tasks such as space management, asset tracking, maintenance scheduling, and resource allocation. Clear identification of project goals and objectives is essential.
  • Select an appropriate CAFM System: Research and select a CAFM system that aligns with the project requirements. Consider factors such as scalability, user-friendliness, compatibility with existing systems, and cost. Choose a system that supports the creation and management of a database.
  • Design the Database Structure: Once the CAFM system is chosen, design the structure of the database. Identify the key data fields required to capture relevant information for the project. For example, if the project involves asset management, the database may include fields such as asset ID, location, maintenance history, and warranty information.
  • Create the Database: Utilize the selected CAFM system to create the database according to the designed structure. Input the necessary data into the database, ensuring accuracy and completeness. This data could include information about facilities, equipment, personnel, maintenance schedules, and relevant documentation.
  • Customize the CAFM System: Tailor the CAFM system to meet the specific needs of the project. This may involve configuring workflows, setting up notifications, and establishing access controls for different users. Customization helps streamline project management processes and improves efficiency.
  • Utilize the Database for Project Management: With the database in place, leverage its capabilities for effective project management. This includes functionalities such as generating reports, tracking progress, scheduling maintenance tasks, and optimizing resource allocation. Regularly update and maintain the database to ensure data accuracy and integrity.
  • Monitor and Evaluate Project Performance: Continuously monitor the project’s performance using the CAFM system. Analyze data from the database to identify areas of improvement and make informed decisions. Evaluate the success of the project based on predefined metrics and adjust strategies as needed.

By following these steps and effectively utilizing a CAFM system with a well-designed database, Facilities Management professionals can streamline project management processes, enhance collaboration, and improve overall operational efficiency.

Assignment Activity 2: Prepare digital professional presentation skills with specific tools in Facilities Management.

In Facilities Management, effective communication and presentation skills are essential for conveying information, ideas, and strategies to stakeholders. Digital tools can greatly enhance the quality and impact of presentations. Here are some specific tools and techniques for preparing a digital professional presentation in Facilities Management:

  • Microsoft PowerPoint: PowerPoint is a widely-used presentation software that offers a range of features to create visually appealing slides. Utilize PowerPoint to organize content, incorporate graphics, charts, and images, and create a consistent visual theme. Use slide transitions and animations to engage the audience and highlight key points.
  • Prezi: Prezi is an alternative presentation platform that allows for non-linear storytelling. It enables the creation of dynamic and visually captivating presentations with zooming and panning effects. Prezi offers a unique way to present complex information and keep the audience engaged.
  • Infographic Tools: Infographics are powerful visual representations of data and concepts. Tools like Canva, Piktochart, and Venngage allow users to create visually appealing infographics without the need for advanced design skills. Infographics can effectively communicate facility layouts, energy consumption data, maintenance processes, and other relevant information.
  • Virtual Reality (VR) and Augmented Reality (AR): VR and AR technologies can provide immersive experiences and simulations in Facilities Management. Use tools like SketchUp, Revit, or Unreal Engine to create virtual models and walkthroughs of facilities. These tools can be particularly useful for showcasing building designs, space utilization, and maintenance procedures.
  • Video Presentations: Create video presentations using software like Adobe Premiere Pro or Camtasia. Combine recorded footage, voiceovers, and animations to deliver engaging and informative presentations. Videos can effectively demonstrate facility maintenance techniques, showcase completed projects, or provide virtual tours of facilities.
  • Web-based Collaboration Tools: Tools such as Microsoft Teams, Google Workspace, or Slack can facilitate collaboration among team members in Facilities Management. Use these platforms to share and co-edit presentation materials, gather feedback, and ensure smooth coordination among team members.

When preparing a digital professional presentation in Facilities Management, consider the specific needs and preferences of the target audience. Focus on delivering clear and concise messages, using visuals to enhance understanding, and utilizing interactive elements to engage the audience.

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Assignment Activity 3: Integrate skill of Building Information Modelling (BIM) in Facilities Management and maintenance. 

Building Information Modeling (BIM) is a digital representation of the physical and functional characteristics of a facility. It provides a comprehensive view of a building’s life cycle, from design and construction to operation and maintenance. Integrating BIM into Facilities Management and maintenance processes can bring several benefits. Here’s how to leverage BIM in Facilities Management:

  • Design and Construction Phase: During the design and construction phase, BIM enables collaboration among various stakeholders, such as architects, engineers, contractors, and facility managers. BIM software, such as Autodesk Revit or ArchiCAD, allows for the creation of a virtual model that incorporates detailed information about the building’s components, systems, and materials. This information can aid in detecting clashes, optimizing energy efficiency, and facilitating better decision-making.
  • Asset Information Management: BIM serves as a repository for crucial asset information. It can store data about equipment, materials, maintenance schedules, warranties, and user manuals. By integrating BIM with a Computerized Maintenance Management System (CMMS) or a Computer-Aided Facilities Management (CAFM) system, facility managers can easily access and update asset information throughout the facility’s lifecycle. This ensures accurate and up-to-date records for maintenance and operations.
  • Preventive Maintenance: BIM can support the implementation of preventive maintenance programs. By linking asset information within the BIM model to a maintenance management system, facility managers can generate automated maintenance schedules based on manufacturer recommendations, usage data, and historical performance. BIM can also visualize the location and accessibility of assets, aiding technicians in their maintenance tasks.
  • Energy Management: BIM enables energy analysis and simulation, allowing facility managers to optimize energy efficiency. BIM software can assess factors such as solar heat gain, daylighting, and airflow to evaluate a building’s energy performance. By identifying energy inefficiencies and proposing modifications within the BIM model, facility managers can make informed decisions to reduce energy consumption and improve sustainability.
  • Space Management: BIM provides accurate spatial information, which is valuable for space management. Facility managers can leverage the BIM model to visualize occupancy, track room utilization, and plan space allocation. With BIM, it becomes easier to manage moves, adds, and changes within the facility, optimizing space utilization and ensuring efficient workflows.
  • Facility Visualization and Communication: BIM allows for the creation of visually compelling presentations and 3D walkthroughs. Facility managers can use BIM to showcase building layouts, maintenance procedures, and future expansion plans. This aids in effective communication with stakeholders, including executives, maintenance teams, and tenants, promoting a better understanding of the facility and its management.

By integrating BIM into Facilities Management and maintenance processes, organizations can improve collaboration, streamline operations, enhance decision-making, and optimize resource utilization.

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